What is on your Company Information Board? All workplaces in Ontario must keep a well maintained and updated Health and Safety and Worker Information Bulletin Board.
Whether your company is big or small you need a worker information board. Ontario workplace posting requirements are the law. Many organizations are unaware of their obligations or have outdated information on their company bulletin board. If your workplace bulletin board is dusty and neglected, covered with Holiday Party announcements, sign up forms for weight watchers or the company baseball team from the spring of 2013, it is time for a cleanup.
Below is a list of items that should be posted in your workplace.
Employment Standards Act Poster
ESA Poster – “What you Should Know About the Employment Standards Act”. Make sure you have the most recent version posted in your workplace – Version 6.0 was released in May 2015. Every employee must also be given a copy of the poster. The ESA poster is available from the Ontario Ministry of Labour.
Human Rights Policy
Your company Human Rights Policy should be posted in the workplace. If you need information on developing a policy, the Ontario Human Rights Commission has resources and guidelines.
Health and Safety Information
Ontario workplace posting requirements related to Health and Safety are outlined in the Occupational Health and Safety Act. There are several Health and Safety resources that may be required to be posted in your workplace:
- Occupational Health and Safety Poster – “Health and Safety at Work – Prevention Starts Here”. The most recent version is dated June 2012 and is available from the Ministry of Labour.
- Occupational Health and Safety Act and regulations. The most recent version of the legislation must be posted in your workplace. Regulations related to your workplace must also be available for employees to view. Copies of the Act and regulations are available from the Ministry of Labour.
- Your company Health and Safety Policies – Health and Safety Policy; Workplace Harassment Policy, and Workplace Violence Policy. Make sure your policies are current. Your policies must be reviewed and signed annually by the most senior employer representative at your location.
- Joint Health and Safety Committee – Joint Health and Safety Meeting Schedule & Minutes and Names of Joint Health and Safety Committee Members. Make sure this information is accurate and current.
- Workplace Inspection – Copy of most recent quarterly or monthly workplace inspection.
- Workplace Hazardous Material Information System (WHMIS) – location of Safety Data Sheets.
- Emergency Plan – Copy of Emergency Plan, Floor Plan of your workplace with exits clearly marked, and Evacuation Meeting Point.
Workplace Injury and First Aid
If your workplace is covered by the Workplace Safety and Insurance Act (WSIA), you will be required to post the following:
- WSIB Poster – “In Case of Injury — 1234”. Make sure you have the most recent version posted in your workplace. The WSIB Poster is available from the Workplace Safety and Insurance Board.
- Names of workers trained in First Aid.
- Date of last inspection of first aid station
Where should your workplace bulletin board be located? A lunch room or other common area where it is most likely to be visible to all your employees.
The information provided is an overview. Your situation is unique. Refer to the applicable legislation or contact Fusion Career Services for advice on Ontario Workplace Posting Requirements.
